Construction & Disaster Relief Coordinator

Job Description

The Construction & Disaster Relief Coordinator supports construction operations, volunteer coordination, homeowner communication, and disaster relief repair projects. This role ensures projects run efficiently, documentation is accurate, and partners, volunteers, and homeowners receive clear communication throughout the process.

Construction Project Administration

• Code construction receipts for each house to ensure accurate financial tracking.
• Ensure all subcontractors submit a Certificate of Insurance (COI) and W-9 to the CPA.
• Work with subcontractors to schedule work according to the General Contractor’s timeline.
• Ensure all subcontractor invoices are submitted in a timely manner for payment.
• Learn and maintain construction management software to track project progress.
• Maintain accurate records of open construction projects and respond to project-related inquiries.
• Prepare monthly construction reports.
• Attend and support quarterly Construction Committee meetings.
• Ensure compliance training and safety documentation are kept up to date.
• Get 3 quotes from sub-contractors to ensure best pricing

Job Site & Construction Coordination

• Order construction materials and supplies when inventory is low.
• Coordinate utility service requests including Duke Energy and water service connections.
• Order project fixtures and finishes such as vanity lights, ceiling fans, and sconces.
• Assist homeowners with selecting cabinets, countertops, flooring, siding, and shingles if selections are not already made.
• Coordinate delivery and deposits required for material orders.
• Pick up and deliver checks to subcontractors when necessary.
• Maintain organization of the construction trailer and job site documentation.
• Manage weekly safety huddles and required safety paperwork.
• Track and manage portable toilet placement for each job site.

Volunteer Coordination

• Coordinate weekly volunteer activities on job sites.
• Communicate weekly work plans and assignments to volunteer groups.
• Manage volunteer sign-in sheets and track volunteer participation.
• Ensure safety protocols are followed by all volunteers.
• Provide snacks and necessary materials for volunteer groups.
• Address volunteer questions or concerns during projects.

Homeowner Support

• Maintain homeowner punch lists so homeowners can complete sweat equity hours.
• Track and record homeowner volunteer hours.
• Coordinate homeowner repair requests for established homeowners.
• Schedule repair visits, manage key access, and provide progress updates to homeowners.
• Attend home dedication events and document project progress with photos.

Communications & Reporting

• Take photos of construction progress and submit for website and social media updates.
• Respond to repair requests submitted through the organization’s website.
• Assist with planning and coordinating events that occur on construction sites or with construction crews.
• Help provide required materials or documentation for grant requests related to construction projects.

Disaster Relief Responsibilities

• Update and maintain the master Disaster Relief log with paid invoices and allocated funding.
• Track and report the number of individuals and families served through disaster relief efforts.
• Conduct repair assessments to determine scope of work and required resources.
• Coordinate disaster repair work with community partners and subcontractors.
• Code receipts and ensure subcontractors are paid promptly.
• Work directly with affected families to provide guidance, resources, and updates.
• Assist with disaster relief grant reporting.
• Support disaster relief case management activities.
• Track disaster relief project progress through documentation and photos.
• Prepare weekly disaster Relief updates

General Responsibilities

• Keep accurate documentation for all projects and activities.
• Maintain clear communication with staff, subcontractors, volunteers, and homeowners.
• Perform other duties as assigned by the Program Director to support organizational goals.

Qualifications

• Strong organizational and project coordination skills
• Ability to manage multiple construction projects simultaneously
• Strong communication and interpersonal skills
• Basic knowledge of construction processes preferred
• Ability to work with volunteers, homeowners, and subcontractors professionally
• Experience with administrative tasks, documentation, and reporting
• Proficiency with computer software and willingness to learn construction management tools
• Comfortable working in both office and field environment.
• Must be self-motivated
• Commitment to Habitat for Humanity’s mission and values

 

 

 Family & Community Outreach

Description:  This position will manage the Rutherford HFH Family Services procedures for the recruitment, processing, and selection of homeowner families and provide direction for the programs designed to support families after they have been selected.  This position will also manage the individual volunteers in recruitment and providing direction for which program they are best suited.

Responsibilities & Duties

Family Services

• Work with Administrative Support to process applications and send appropriate acknowledgement
• Manage application orientations
• Work with Administrative Support to track and screen applications before submitting to Family Selection Committee for review
• Set appropriate timelines for Family Selection Committee and notify families of their status in timely manner.
• Train and accompany Family Selection Committee members on home interviews
• Maintain homeowner files
• Maintain communication with Family Advocates and keep records of specific issues on file
• Provide staff support to Family Selection Committee, including scheduling, coordinating and attending committee meetings.
• Coordinate and implement small group and public speaking orientations to educate homeowner candidates about the Rutherford Habitat for Humanity, program.
• Evaluate and make recommendations for changes in process, where appropriate.
• Be a Qualified loan originator (or be willing to become a qualified loan originator)
• Keep all training up to date.

  Community Outreach Services

• Coordinate with Anti-Money Laundering Compliance Officer.
• Organize Women Build Event, Hammering for Heroes and other special builds.
• Organize all special events.
• Arrange volunteers for booths, fairs, and other special events.
• Develop and implement a strategy for actively soliciting, engaging, and maintaining new volunteers.
• Schedule volunteers to meet the volunteer needs of construction staff.
• Schedule volunteers to meet the volunteer needs of the ReStore staff.
• Speak to church groups and civic organizations about Habitat programs.
• Respond to all individual volunteer inquiries.
• Interview and place volunteers for specific needs such as committee, office and special events.
• Ensure that volunteer liability waivers are signed and filed.
• Develop and implement formal and informal volunteer appreciation program.
• Monitor volunteer satisfaction.
• Arrange for lunch at volunteer sites and snacks.
• Continue to grow the Habitat Readers Program in the local school system.
• Contribute to Newsletter for volunteer related articles.
• Other responsibilities assigned by the Executive Director

Qualifications:

• Nonprofit experience required
• Proficiency with Microsoft Office
• Experience with social media, communications or digital content creation
• Strong organizational, communication, and interpersonal skills
• Mortgage loan experience preferred but not required
• Ability to manage multiple projects and maintain accurate records
• Must pass background & credit check